Job Summary

    Project Name: The Journey Home


    WATAN Foundation obtained a grant from European Commission for the implementation of above mentioned project. The implementation period of the project is between 28.12.2021-27.12.2024.

    Due to the changes in the project, the component for the period between 01.01.2023 – 27.12.2024 for Olive and Vegetable value chains will be implemented.

    The objectives of revised Journey Home project, which will promote economic empowerment through the development and investments in selected value chains in host communities in north-western Syria, intends to achieve two outcomes:

    1.  One local farming association is technically and financially equipped to support farmers’ resilience and is sustainable, will sustain the olive farmers’ association (established under the previous Triple R project), and add a component for vegetable farming. 
    2. Inclusive Governance established in the association creating conditions for internal cohesion and effective collaboration with the community will focus on the governance system of the farmers’ association informed by the 4 drivers: entitlement, management, accountability, and management.

    The project will implement the following activities, including but not limited to, cash for work; buffer grants; referral to specialized actors; capacity building to on cash assistance and referral; technical training on agricultural techniques for farmers and provision of in-kind contribution for farmers.

    Scope of work under this ToR

    In close collaboration with the Grants Manager;

    1. Update/revise the work plans including the extension of 6 months 
    2. Manage the project as defined in the project proposal in line with the donor rules and regulations including but not limited to;
    • Management of the Project staff including recruitment if and when necessary,
    • Rising PRs for the procurement which is necessary for the implementation,
    • Instructing the Project staff for the activities on what, when and how to done
    • Consider the security issues as top priority during the implementation 
    1. Through the contact with the Field Team, Grants Manager, and the Programme Manager, Monitor on the daily basis the progress of the progress of the project against the pre-determined and agreed upon time plans,
    2. Produce the technical parts of the contractual technical reports, progress reports, inerim report, and final report.
    3.  Support the selection of best practises for the implementation

Position Requirements

    Requirements Education / Experience

    • Advanced degree in Business/Economics, International Development, Agriculture or a related field or equivalent work;

    • Minimum 5-year experience in the humanitarian and development field in a similar position, with a track record of success and results achieved, including at least 2 years implementing livelihoods agriculture value change programming.
    • Project Management experience from the main donors, with given priority to EU.
    • Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
    • Professional experience in the region (northeast of Syria) is an asset.

    Hard skills

    • Proficiency in written and spoken English.
    • Computer literacy, with high proficiency in the use of standard office software applications (e.g., Microsoft Word, Excel and PowerPoint).
    • Ability in project management in a comprehensive way (logistics, programme, reporting, staff management); and to use properly the standard project management tools.
    • Ability to conduct sectorial analysis and to understand and transform into possible proposal the policies and strategies of the donors.
    • Ability to organize and supervise a complex team.
    • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.

    Soft skills

    • Strong analytical and practical problem-solving skills.
    • Institutional relations management and cultural context understanding.
    • Strong supervisory abilities and demonstrated capacity of teamwork and of coordination with the relevant actors.
    • Very good interpersonal and writing communication skills.


    Main responsibilities

    I - Activity planning and management

    In cooperation with the project staff and with the Head of Mission;

    • Plan and monitor the activities’ progress, in compliance with the grant contract in line with the EU rules/regulations and with WATAN procedures.
    • Prepare monthly reports to the Head of Mission and regularly organize project review meetings to identify issues and discuss solutions with relevant heads of departments.
    • Collaborate with the MEAL team to ensure adequate project monitoring, including through the implementation of the AAP mechanism, and the prompt integration of any findings and recommendations into the project implementation.
    • Contribute to analyzing possible opportunities of project designing/funding in collaboration with the Head of Mission.

    II – Staff Management

    • Administrative and financial management

    • Plan all expenditures in collaboration with the Project Administrator/ Administrative Coordinator.
    • Regularly monitor all incurred expenditures on the activities budget.

    III - Logistics

    • Prepare the Procurement Plan in cooperation with the Logistic Manager and in coordination with the EU Grant Manager.

    • Ensure the organization and donor’s procedures are always respected when purchasing goods and services.
    • Is responsible for the management of all goods purchased for the project, both directly and purchased by other offices/field offices. For all goods purchased by the project update the inventory, in cooperation with the grants manager.
    • Contribute to strengthening the security assessment and ad hoc procedures, specifically applying the general country procedures to the specific context of the project.

    IV - Human Resources

    • Select the local staff to be employed in projects and manage any other project’s expatriate staff in coordination with the Head of Mission and in compliance with the country’s rules/laws and with the WATAN regulation in the country.
    • Coordinate and supervise the work done by all the project staff, in compliance with the

    organization’s security procedures.

    • By making use of the organization’s tools, evaluate the local staff employed for projects and participate in the evaluation of his/her own project, upon request by the direct supervisor.
    • Is responsible for the initial and continuous training of the local staff under responsibility.

    V - Reporting

    • Ensure the preparation, in compliance with the deadlines, of all financial and narrative reports – interim and final – expected by the project in coordination with the Head of Mission and with the EU Grant Manager.

    • In close collaboration with the EU Grant Manager, S/He is responsible for the preparation of all formal communication and contract modification requests (ex. budget modification) of the project to the donor.
    • Timely respond ad hoc queries requested by the donor

    VI - Institutional relations

    • Communicate with the local authorities which are competent in the aspects related to the project, project beneficiaries, in compliance with the organization’s guidelines.

    • Will be a focal point, in coordination with the Head of Mission.
    • Represent WATAN in all relevant clusters and working groups, contributing to raising the
    • organization’s profile and keeping the organization abreast of the latest technical guidance and


    • Report on WATAN activities on Activity info and participate in the NHO/HRP process as necessary

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